Canada’s Leading IT Conference & Exhibition
Infrastructure, Cloud, Security, Data Centre Virtualization, AI & Machine Learning
This Online Exhibitor Kit contains all of the information required to exhibit at iTech 2023.
- Please click on each city for exhibitor information and forms
- Be sure to review the shipping information for each city as each venue handles receiving differently. Failure to follow shipping directions may result in misplaced packages.
- Please remember that all accounts must be settled prior to the event start dates. If you require your invoice to be sent again, or would like information on payment options, please let us know.
- Please note, lunch may not be provided.
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Toronto West
Below is a helpful checklist to ensure that your exhibiting experience at iTech Toronto West 2023 is successful. Please take note of deadline dates as ordering services on-site can add over 20% to your overall expenses.
Booths will be set with an 8′ high back-wall drape and a 3′ high side-wall drape (excluding islands). A 6-ft. draped table, two chairs and one electrical outlet will be included with your booth. Start Up Packages include a 6-ft. draped table, two chairs and one electrical outlet (no drape). For any additional decorating needs, please use the order forms found below.Toronto Forms PLEASE NOTE: These forms and information are specific to Toronto West location only Accommodations: If you require accommodations for the evening of May 8th, we have secured a preferred rate of $179 + taxes per night, and discounted parking of $15 a day, at Holiday Inn Toronto International Airport
970 Dixon Rd.
Toronto, ON M9W 1J9Use this link to book – don’t forget to set your dates.
iTech – @970DixonRd – Rate valid until April 12, 2023, 3:00pm
Friendly reminder, the link works best in Chrome
Rooms are available for booking until Wednesday, April 12th at 3 p.m. Eastern Time. (Unless they sell out).
Also included in this rate: Discounted Breakfast Buffet at Bistro YYZ of $18.88, regular $22.00 per person, Complementary high-speed wireless internet in guestroom and complementary 24 hour hotel shuttle between hotel, and Airport Terminal 1 (Ground level R3) and Terminal 3 (Arrivals Level Post 41).GENERAL SHOW INFORMATION IMPORTANT INFORMATION: PLEASE DOWNLOAD AND READ THESE SHOW MANAGEMENT DOCUMENTS REGISTER YOUR BOOTH STAFF &
UPDATE YOUR COMPANY INFORMATION (ONLINE BOOTH)MANDATORY INSURANCE Exhibitors must provide adequate insurance. Please see requirements document for details. You may submit a COI from your current provider, or purchase using the link below.
Please forward a copy of your insurance certificate to
[email protected] before the event.If you do not have sufficient insurance, you can obtain from Exhibitors Insurance Brokers by emailing this form to [email protected] or ordering online
LEAD RETREIVAL Lead Retrieval Orders – If Lead Retrieval is not included in your package, you may order it here ADDITIONAL SPONSORSHIP OPPORTUITIES For Additional Sponsorship Opportunities see this document AD SPECIFICATIONS Ad Specifications (If your package included an email)
SHIPPING, CUSTOMS & LOGISTICS AND DECORATING FORMS SHIPPING Shipping Information – Important: Read First
All Shipping and Logistics can be ordered using GES’s Online Ordering System – (COMING SOON!)
Shipping Label – Direct to Show Site:
If you are NOT using GES as your shipper, you can print your shipping labels on the GES PortalGES EXHIBITOR ASSISTANCE
Should you have any questions or need assistance, please contact the GES Exhibitor Services department at
(905) 283-0500 or via email at [email protected]CUSTOMS AND LOGISTICS
All Ordering can be done using GES’s Online Ordering System (COMING SOON!)
GES EXHIBITOR ASSISTANCE
Should you have any questions or need assistance, please contact the GES Exhibitor Services department at
(905) 283-0500 or via email at [email protected]DECORATING
Advanced Pricing Deadline:
All Ordering can be done using GES’s Online Ordering System (COMING SOON!)
GES EXHIBITOR ASSISTANCE
Should you have any questions or need assistance, please contact the GES Exhibitor Services department at
(905) 283-0500 or via email at [email protected]ADDITIONAL FORMS ELECTRICAL
Advanced Pricing Deadline:
April 17, 2023
On Site Pricing charged for orders placed on site.
If you require more power than that included with your booth, you can order directly from ShowTech.
If you have never ordered from the ShowTech online ordering portal, you will need to create a new account with a username and password to log in first. Please access the direct online ordering link with Google Chrome to view pricing and/or order online. To take advantage of the discount pricing, please order online by Monday, April 17, 2023.
Important Information:
TELECOMMUNICATIONS
Internet/Telephone Order Form AUDIO VISUAL
Audio Visual Order Form FOOD AND BEVERAGE Exhibitor’s can order through the catering menu and fill out the Booth Hospitality Order Form.
Please submit forms to [email protected] or to Sandeep Kaur [email protected]
Cleaning Services (only if interior booth cleaning is required) Fire Regulations Event Reminders for Exhibitors If you have any questions, please contact:
Jennifer Hiett
Operations Coordinator
Tel: (905) 948-0470 ext. 2253
[email protected] -
Ottawa
Below is a helpful checklist to ensure that your exhibiting experience at iTech Ottawa 2023 is successful.
Each exhibitor will receive ONE (1) 6ft skirted table, TWO (2) chairs & basic power. If you do not need these items, please let us know.
If you wish to order additional items, or if you wish to hand out food/drink samples, please contact Jennifer Hiett, [email protected]For Customs, Shipping and Receiving, Insurance, and ordering additional items or services, please see below:
Ottawa Forms PLEASE NOTE: This information is specific to the Ottawa location only GENERAL SHOW INFORMATION
Important, please read this document: General Info for ExhibitorsPLEASE NOTE You can visit our Exhibitor Resource Centre to manage your company contact information, review and update your company listing. Please note, changes made to your company profile will be reflected in your company listing for all shows. Exhibitor Badges ordered and My Show Lead Orders are only for the specific show that the orders were made for. If you are exhibiting at more than one event, you must visit the Exhibitor Kit page for each individual show. LEAD RETRIEVAL APP Some sponsor packages included a License for the Lead Retrieval App. Each License allows for use on 2 (two) devices (smart phones) to collect the contact info of people who opted out of our 3rd party lists. Additional Licenses can be purchased. Please note that you are responsible for this additional cost. If you have any questions, please call 289-789-2209 or email [email protected] AD SPECS If your sponsor package included ads, see the specification document here: Ad Specifications
FORMS CUSTOMS If you are an international exhibitor, shipping goods into Canada, you will need to contact a Customs Broker.
You are free to use your own customs broker for your cross-border needs.You can also use Beyond Borders services for this. Please contact them with any customs requirements you may have. Call Rob Parr – Operation Manager Tel: 416-771-4065 or Email: [email protected]
SHIPPING No shipments are allowed to arrive at the venue before Friday May 19th. Shipments must arrive between 8 a.m. and 4 p.m. (Please note, Monday, May 22nd is a Holiday and no shipments can arrive on that day.)
Use the shipping label specifically for Ottawa.If you are shipping materials to the venue you can use your own shipper
or use our official shipper, Beyond Borders. Email Brian Moore at [email protected]Beyond Borders Order Form
AV & ADDITIONAL POWER
If you require additional items, not included in your basic package, you can order directly using this form. Please send completed for and payment information directly to Jessica Cass via email [email protected]
INSURANCE Neither Show Management nor the building owners will accept responsibility for injury to persons, loss of, or damage to products, exhibits, equipment, or decorations, by fire, accident, theft or any other cause while in the building or on the grounds. Laptops and small items of value should be removed when the tabletop is not staffed.
Exhibitors must provide proof of adequate insurance for their own personnel, exhibits, and materials against all such hazards. A copy must be emailed to [email protected] before May 16, 2023.
If you need to add to your insurance, you can use Exhibitorinsurance.com. They are the leading Exhibitor Insurance provider, offering “all risk” coverage with high limits and low premiums to thousands of exhibitors across Canada. To order your exhibitor insurance, email this form to [email protected] or use this link.
If you have any questions, please contact:
Jennifer Hiett
Operations Coordinator
Tel: (905) 948-0470 ext. 2253 (leave a message)
[email protected]
Cities
MONTREAL
OTTAWA
TORONTO WEST
VANCOUVER
DOWNTOWN TORONTO
CALGARY
